# Encrypting Documents

You can encrypt your document by uploading to the encryption drawer of Working Folder.
The following methods are provided.

- Encrypting Documents by Dragging and Dropping
- Encrypting Documents by Copying and Pasting
- Encrypting Documents using the Pop-up Menu

Note that the following limitations apply:

- This function is disabled if you are logged in with an account other than that for FUJIFILM BI Direct.
  You also cannot open documents located in an encrypted drawer.
- Files uploadable to the encryption drawer are the files that can be converted to DocuWorks files (.xdw/.xct/.xbd) or DocuWorks document (.xdw).
- Files other than DocuWorks files are converted to DocuWorks document when uploaded. Once uploaded, original file format is not retained.
- If the [Protection Initial Settings Template] dialog box is displayed when uploading documents to an encryption drawer, the documents will be uploaded with the authorization settings specified in the dialog box even if you disable the template function in the [Administrator-Working Folder] page.
  Also, after the [Protection Initial Settings Template] dialog box is displayed, documents are not uploaded if you access Working Folder using the web browser and enable the template function or modify the settings of the protection settings template in the [Administrator-Working Folder] page.

Note

- When you first upload a document to an encrypted drawer, the [Enable Working Folder Encryption Feature] dialog box appears.
  [Account Name] shows the user ID of the Working Folder login user. To log in, enter the password in [Password].
- If there already is a document that has the same name in the destination encryption drawer, the uploaded document's name will be the original document name with "-{sequential number starting at 2}" such as "{original document name}-2" or "{original document name}-3".

## Encrypting Documents by Dragging and Dropping

The following methods are provided.

- Encrypting document by uploading from Windows explorer or the desktop
- Encrypting document by uploading from the workspace area

### Encrypting document by uploading from Windows explorer or the desktop

Procedure
1.
In the workspace area *1, display the destination encryption drawer in Working Folder.
2.
Drag and drop the document to be encrypted from Windows Explorer or the desktop to the workspace area.
3.
Perform either of the following operations.

- When uploading a document to the encryption drawer
  Configure authorization settings in the [Encrypted Document Protection Initial Settings] dialog box, and click [OK].
- When uploading a document to the encryption drawer with template
  Confirm the authorization settings in the [Protection Initial Settings Template] dialog box, and click [OK].

The document is uploaded.
Note
If you upload any application file or image file, the [Convert application file] dialog box is displayed.

### Encrypting document by uploading from the workspace area

The following explains how to upload a document displayed in the workspace area to an encryption drawer in Working Folder by dragging and dropping.
Procedure
1.
In the folder area, display the destination encryption drawer in Working Folder.
2.
In the workspace area, display the document to be encrypted.
3.
Drag and drop the document to the upload destination displayed in Step 1.
4.
Perform either of the following operations.

- When uploading a document to the encryption drawer
  Configure authorization settings in the [Encrypted Document Protection Initial Settings] dialog box, and click [OK].
- When uploading a document to the encryption drawer with template
  Confirm the authorization settings in the [Protection Initial Settings Template] dialog box, and click [OK].

The document is uploaded.

## Encrypting Documents by Copying and Pasting

The following explains how to upload and encrypt a document displayed in the workspace area to an encryption drawer in Working Folder by copying and pasting.
You may not be able to copy and paste from an extended folder.
Procedure
1.
Select the document to be encrypted using DocuWorks Desk, Windows Explorer, or the like. You can select multiple documents.
2.
Perform a copy operation such as pressing the <Ctrl>+<C> keys.
3.
Perform either of the following operations.

- In the folder area, select the destination encryption drawer.
- In the workspace area, open the destination encryption drawer to show its contents, and then click the workspace area.

4.
Perform a paste operation (Ex.: pressing the <Ctrl>+<V> keys).
5.
Perform either of the following operations.

- When uploading a document to the encryption drawer
  Configure authorization settings in the [Encrypted Document Protection Initial Settings] dialog box, and click [OK].
- When uploading a document to the encryption drawer with template
  Confirm the authorization settings in the [Protection Initial Settings Template] dialog box, and click [OK].

The document is uploaded.

## Encrypting Documents using the Pop-up Menu

The following explains how to upload and encrypt a document using the pop-up menu displayed by right-clicking the icon of the destination encryption drawer in Working Folder.
Procedure
1.
Perform either of the following operations.

- In the folder area, right-click an encryption drawer. (*1)
- In the folder area, select an encryption drawer, and the right-click the workspace area.

2.
Select [Upload Document] from the pop-up menu.
The [Upload Document] dialog box is displayed.
3.
Specify the document you want to encrypt, and click [Open].
4.
Perform either of the following operations.

- When uploading a document to the encryption drawer
  Configure authorization settings in the [Encrypted Document Protection Initial Settings] dialog box, and click [OK].
- When uploading a document to the encryption drawer with template
  Confirm the authorization settings in the [Protection Initial Settings Template] dialog box, and click [OK].

The document is uploaded.
*1 To display drawers and folders in the workspace area, follow the instructions found in "Displaying in the Workspace Area".