# Conducting normal search

Note

- Strings that span 2 pages cannot be searched as a word.
- The search string cannot exceed 255 characters.
- You can also target Unicode characters to search.
- Select [Making the protected document a target of search] in the [Name & Location] tab to search only the protected documents whose "Open password" is temporarily stored. The names of the protected documents that were not searched are listed in the [Protected document which has been skipped] dialog box when the search completes. Note that when you select this option, the search will slow down.

This section describes the following.

- Performing a Search
- Manipulating search results
- Saving search results

## Performing a Search

You can search for documents after you specify the search conditions. It is possible to narrow down the search result by specifying additional search conditions.

### Searching for a document

You can use the same procedures to search for binders and documents stored in those binders, as well as DocuWorks containers and documents stored in those containers.
Procedure
1.
Select [Find] from the [Edit] menu.
When the dialog box to select search methods is displayed, select [Use Normal Search].
The [Find] dialog box appears.
2.
Specify the desired search conditions on the appropriate tab.
To search with the same conditions as the previous search, select [Load the previous search conditions] from the [File] menu.
3.
Click [Find Now].
The search result is displayed in the [Search result] list box.
Documents stored in binders are displayed in the [Name] column in the following format: document name / binder name.
Documents stored in DocuWorks containers are displayed in the [Name] column in the following format: document name in the container / file name for the container. Narrowing down the search

### Narrowing down the search

Perform the following procedure with the found documents displayed in the [Search result] list box of the [Find] dialog box.
Note
Documents matching the conditions of the narrowed-down search that are stored in binders are not displayed in the [Search result] list box. Instead, binders containing them are listed.
Procedure
1.
Select [Narrow down from the search result] in the [Find] dialog box.
2.
Specify the desired search conditions on the appropriate tab.
3.
Click [Find Now].
The result of the narrowed-down search is displayed in the [Search result] list box.

## Manipulating the Search Result

You can manipulate (display in Viewer or copy, for instance) the documents found by a search. Perform the following procedures in the [Search result] list box of the [Find] dialog box.

### Selecting documents in the search result

Select the document in the search dialog box. Multiple documents can be selected.

### Displaying found documents

You can display one or more found documents in Desk or open them in Viewer as follows:

### Selecting with Desk

Select a document name in the [Search result] list box, then click [Display Icon] or select [Display Icon] from the [File] menu.
The document in a workspace or a binder containing it is selected.

### Opening documents in Viewer

Select a document name in the [Search result] list box, then perform any of the following operations to open them in Viewer:

- Click [Open].
- Select [Open] from the [File] menu.
- Double-click the document names in the [Search result] list box.

### Copying found documents

Procedure
1.
Select one or more documents names in the [Search result] list box, then select [Copy] from the [Edit] menu.
2.
Paste the copied documents to Desk or to another application such as the Windows Explorer or desktop.

### Deleting found documents

Select one or more documents names in the [Search result] list box, then select [Delete] from the [Edit] menu.
The deleted document moves to the Trash Bin.
Note
To purge documents without moving them to the recycle bin, select the documents you want to delete, then press the <Shift>+<Delete> keys.

### Sorting found documents

If you click the item such as [Folder Name] or [Modified] in the [Search Result] list, the documents are sorted.
You can change the order of the columns in the [Search result] list box. Place the cursor on a column heading, drag it either to the right or to the left, and drop it at the desired position.
When changing the items to display on [Search Result], specify them in the [Setup DocuWorks Desk search] dialog boxdisplayed when [Options] is selected on the [View] menu.

### Displaying found documents as thumbnails

When the searched document is a DocuWorks file, the search result is displayed in the thumbnail view by selecting [View As Thumbnails] of the [View] menu.

## Saving the Search Result

You can save the document found by a search and its shortcut to the location you specify or save the search result in CSV format. Binders are manipulated in the same manner.
Note
Select [Options] of the [View] menu, and you can change the setting about saving on the [Setup DocuWorks Desk search] dialog box displayed.

### Saving a found document

You can save a document found by a search to the location you specify.
Procedure
1.
Select the document you want to save from the [Search result] list box, then select [Save Documents] from the [File] menu.
The [Browse for folder] dialog box appears.
2.
Select the folder to which you want to save the document, then click [OK].
The document is saved to the selected folder.

### Creating a shortcut for a found document

You can create a shortcut for a document found by a search in the location you specify.
Procedure
1.
Select the document for which you want to create a shortcut from the [Search result] list box, then select [Create Shortcut] from the [File] menu.
The [Browse for folder] dialog box appears.
2.
Select the folder in which you want to create the shortcut, then click [OK].
The document shortcut is created in the selected folder.

### Saving the search result in CSV format

You can save the search result in CSV format. In the created CSV file, information for all the documents displayed in the [Search result] list box is saved in a comma-separated format.
Procedure
1.
Select [Save the result in CSV format] from the [File] menu.
The [Save As] dialog box appears.
2.
Specify the name of the CSV file and the folder to which you want to save it, then click [Save].
The CSV file is saved to the specified folder.