# Tray Window

The tray window displays files stored in a tray.

- The tray window shows files only. Folders are not displayed, nor are hidden files.
- The tray window does not support "Undo" and "Redo" for any of its functions.

## List in list view

To display files in list view mode, click in the lower left of the tray window or right-click in the tray window, and select [List View] in the pop-up menu. This displays a list of files stored in a tray in list view mode. The list provides the following items.
Note
The displayed items may be different depending on the save location type of the document.

### [Name]

Displays the tray name. The icon associated with the file type is displayed on the left of the name.

### [New]

Displays "New" for a new document. This item is blank for other than new documents.

### [Modified]

Displays the date and time when the file was last refreshed.

### [Size]

Displays the file size.

### [Type]

Displays the file type.

### [Property Name*1 (Type*2)]

Values for attributes that match conditions that you set in [Filter and Display Documents by Specific Attributes] are displayed. This field is empty if there are no values for those attributes.
*1 Property names that you set in [Filter and Display Documents by Specific Attributes] are displayed.
*2 Types that you set in [Filter and Display Documents by Specific Attributes] are displayed.
Note
Displayed when the [Filter and Display Documents by Specific Attributes] check box in the [Tray Properties] dialog box is selected.

### Sorting files

Clicking an item title sorts files in ascending or descending order based on the item value.

### Enlarged display of a DocuWorks/PDF file

While holding down the <Ctrl>+<Shift> keys, place the mouse cursor over the row of the target DocuWorks/PDF file. The tray window pops up to display an enlarged image of the top page.
In this enlarged image, any annotations that extend outside the page are only partially displayed (part within the page frame).
You cannot enlarge security-protected DocuWorks/PDF files.
When using a Windows tablet, tap the DocuWorks/PDF file thumbnail with two fingers to display an enlarged image of the top page. The display of the enlarged image ends when you tap any part of the screen while the image is displayed.
Note

- An enlarged image cannot be displayed while the DocuWorks/PDF file is being used. This applies to, for example, cases where a document save folder is displayed on the Windows Explorer and a DocuWorks document in the folder is opened using Viewer.
- It may not be possible to display an enlarged image depending on the save location type of the document.

## List in thumbnail view

To display files in thumbnail view mode, click on the lower left of the tray window or right-click in the tray window, and select [Thumbnail View] in the pop-up menu. Files in a tray are displayed as follows.
Note
The file types that can be displayed as thumbnails may be different depending on the save location type of the document.

### DocuWorks file

The first page is displayed as a thumbnail image. A DocuWorks file with no pages or an empty binder is displayed by an icon. A security-protected DocuWorks file is displayed as a thumbnail image when all the following conditions are satisfied.

- [Password (128bit V4 non-compatible)] or [Password (128bit V4 non-compatible)] is enabled.
- The open password is a null character string.
- Copying is not prohibited.

If any of these conditions is not satisfied, a file is shown by an icon, not as a thumbnail image.
Note
A thumbnail image is not displayed while a DocuWorks file is being used. This is applied to, for example, a case where a document save folder is displayed from Internet Explorer and a DocuWorks document in the folder is opened using Viewer.

### Image file

Image files with the following extensions are displayed as thumbnail images.

- tif
- tiff
- jpeg
- jpg
- jpe
- jfif
- bmp

### Document file

Document files with the following extensions are displayed as thumbnail images.

- pdf
- doc
- docx
- xls
- xlsx
- ppt
- pptx

Note
You can specify whether to display or hide thumbnails for each file type in [General] under [DocuWorks Tray Options] in the [Preferences] dialog box.

### Other files

Files other than the above are displayed by an icon.

### Icon indicating a new document

For a new document, the icon indicating a new document appears on a thumbnail image.

### Thumbnail layout and display size

Thumbnail images are only aligned as a layout, and they cannot be positioned freely. The thumbnail display size is common to all files.

### Enlarged display of a DocuWorks/PDF file

While holding down the <Ctrl>+<Shift> keys, place the mouse cursor over the thumbnail of the target DocuWorks/PDF file. The tray window pops up to display an enlarged image of the top page.
In this enlarged image, any annotations that extend outside the page are only partially displayed (part within the page frame).
An enlarged image cannot be displayed when the DocuWorks/PDF file is protected by security.
When using a Windows tablet, tap the DocuWorks/PDF file thumbnail with two fingers to display an enlarged image of the top page. The display of enlarged image ends when you tap any part of the screen while the image is displayed.
Note

- An enlarged image cannot be displayed while the DocuWorks/PDF file is being used. This applies to, for example, cases where a document save folder is displayed on the Windows Explorer and a DocuWorks document in the folder is opened using Viewer.
- It may not be possible to display an enlarged image depending on the save location type of the document.

### Sorting thumbnail images

Thumbnail images can be sorted using [Align] in the pop-up menu.

## Filtering

When the [Filter and Display Documents by Specific Attributes] check box in the [Tray Properties] dialog box is selected, is displayed in the lower left of the Tray window.
When this option is enabled (default), only documents whose attributes match the conditions you set are displayed.

## Pop-up menu

Right-clicking in the tray window opens the following pop-up menu.

### [Open]

Opens a file.
Note
[Open] is available when the document in the tray window is right-clicked.

### [Import Document]

Opens the [Import Document] dialog box. One or multiple files are moved to a tray.
If you failed to import document files because you selected too many files in the [Import Document] dialog box, the error message "Import failed. Reduce the number of documents to import." appears.

#### Shortcut key

<Ctrl>+<I>

### [Export Document]

Opens the [Export Document] dialog box. One or multiple files you selected in a tray are moved to the specified location. The default is "User Folder" on Desk.
Note
[Export Document] is enabled when you right-click a document in the tray window.

#### Shortcut key

<Ctrl>+<E>

### [Select All]

Selects all files in a tray.

#### Shortcut key

<Ctrl>+<A>

### [Align]

Sorts files in the list based on their attributes.
If you re-select the previously selected attribute, the ascending and descending orders are switched to sort files.
Note
[Property Name (Type)] is displayed when the [Filter and Display Documents by Specific Attributes] check box in the [Tray Properties] dialog box is selected.

### [Thumbnail View]

Displays files in thumbnail view mode.

### [List View]

Displays files in list view mode.

## File operation in tray window

As shown below, you can drag and drop a target file to move or copy it from or to the tray window.
The tray window does not support the copy and paste function and the cut and paste function.

| Drag destination
Tray window | Tray gadget | Desk Workspace*2 | Explorer
--- | --- | --- | ---
Drag source | Tray window | Files are moved by drag&drop. To copy files, use drag&drop while holding the <Ctrl> key. When [Retrieve Document by Copying] is selected in [Tray Properties], files are copied. To move files, use drag & drop while holding the <Shift> key. | Files are moved by drag&drop. To copy files, use drag&drop while holding the <Ctrl> key. When [Retrieve Document by Copying] is selected in [Tray Properties], files are copied. To move files, use drag & drop while holding the <Shift> key. | Files are moved by drag&drop. To copy files, use drag&drop while holding the <Ctrl> key. When [Retrieve Document by Copying] is selected in [Tray Properties], files are copied. To move files, use drag & drop while holding the <Shift> key. | Not supported
Desk Workspace*1 | When [Move] is selected in [Specify the action when a document is imported to a tray] of [Tray Operation Settings] under [DocuWorks Tray Options] in the [Preferences] dialog box, files are moved. To copy files, use drag&drop while holding the <Ctrl> key. When [Copy] is selected in [Specify the action when a document is imported to a tray] of [Tray Operation Settings] under [DocuWorks Tray Options] in the [Preferences] dialog box, files are copied. To move files, use drag & drop while holding the <Shift> key. | Outside DocuWorks Tray Functions
Explorer

*1 If the contents of a link folder are displayed in the workspace of the drag source, the file is always copied to the drag destination.
*2 If the contents of a link folder are displayed in the workspace of the drag destination, you cannot drag and drop the file.
Note
The link folder is a function that accesses the mailbox of the multifunction device or a server product from Desk and displays its contents in the workspace.

## Button

### [Refresh]

Refreshes the contents of the tray window to the latest status.
Note
You can also make the tray window active and press the <F5> key to refresh the contents of the tray window.

### [Close]

Closes the tray window.

## Status bar

### When one document is selected:

The following items appear.
File type, size of selected document, refresh date and time of selected document

### When multiple documents are selected:

The following items appear.
Number of selected objects, total file size

### When no document is selected:

The following items appear.
Number of all documents in the tray, total file size
Note
The displayed items may be different depending on the save location type of the document.