# Classifying Files by Giving Them Attributes

Gives attributes to files, and classifies and registers them with the destination associated with the document type.
For information on how to define attributes, refer to "Setting Document Types".
The behavior differs depending on the settings for [Document preview confirmation when registering attributes] in Preferences.
Note

- You can register two locations as file classification destinations.
- Once you give an attribute to a PDF file, the file's [Web Optimization] attribute is set to [No].
- If the document type given to the document is not set in [Document Type] in the [Preferences] dialog box, the file name is not changed. In addition, the file is not classified into any folder.
- If the registration destination is a folder or Working Folder, a new file is classified into and registered with a suitable folder hierarchy/folder name, according to the settings for [Destination Information] in Preferences.
- If the registration destination is a folder, when the [Output CSV file during registration] check box is selected, information on the attributes given to the file is output to a CSV file in the same folder.
- You can check the attributes you have given as follows.
  For a DocuWorks file: From the [File] menu in Desk, select [View] > [InfoView] > [Properties].
  For a PDF file: Open the PDF file, and select [File] > [Properties] > [Custom] tab.
- If the registration destination is Working Folder, you need to log in to Working Folder. If you have not yet logged in, the Login screen appears when you attempt to run the plug-in.
- To backup files, configure the settings on the [Advanced] tab in the [Preferences] dialog box.

## When [Document preview confirmation when registering attributes] is set to [On]

An operation screen is displayed, where you can check and modify attributes for your files before registering them.
Procedure
1.
In Desk, select a file to which you want to give attributes, and click [Document Property Entry (Edit Attributes)] on the toolbar.
By selecting multiple files, you can give attributes to the files, and classify and register them, one by one.
2.
Select [Document Type] from the pull-down menu on the operation screen.
Attributes defined for the selected document type are displayed.
If the file is originally given attributes and the attributes are define for the selected document type, the values of the originally given attributes are displayed in [Input Field].
3.
To edit the attribute values, go to Step 4.
To continue without editing the attribute values, go to Step 5.
4.
Edit the values under [Input Field] as needed.
You can enter values by using the following methods:

- Run OCR and enter the processed text
  Select [Copy Image], and drag and drop the area for which to run OCR.
  OCR is run for the area you selected, and the processed text is copied to the clipboard. Then click (Paste in input field), or double-click the input field to make it editable, and right-click the field to select [Paste].
- Select text to enter the value
  Switch to the Text Selecting mode, and drag and drop text to copy it.
  Click (Paste in input field), or double-click the input field to make it editable, and right-click the field to select [Paste].

5.
Click [Register].
The registration process starts.

## When [Document preview confirmation when registering attributes] is set to [Off]

No operation screen is displayed. Giving attributes to and registering documents are done automatically according to the content set in Preferences.
The results of the registration, file names, registration destinations, and any message if the process has failed, are recorded in the log file.
1.
In Desk, select a file to which you want to give attributes, and click [Document Property Entry (Edit Attributes)] on the toolbar.
The registration process starts.
If you select multiple files, the files are given attributes, and classified and registered, one by one in sequence.
Note

- If there is an attribute for which no default value is set in Preferences, that attribute will not be given to any files. In order to register an attribute, a default value must be set for the attribute.
- If you cancel the registration process, the processing up until the time of cancellation is done.

2.
Check the results of the processing as necessary.
The save destination folder and file name of the log file are as follows.
Save destination folder

- For new installations and when upgrading Document Property Entry (version 2.3.0 or later)
  C:¥Users¥{user name}¥AppData¥Roaming¥FUJIFILM¥DocuWorks Document Information Entry¥Logs
- When upgrading Document Property Entry (version 2.2.1 or earlier)
  C:¥Users¥{user name}¥AppData¥Roaming¥Fuji Xerox¥DocuWorks Document Information Entry¥Logs

File name
"Log_yyyyMMdd.csv" (yyyyMMdd indicates the year, month, and date of the registration.)